3.16. Manage Approvals

Note

A user requires to get Approvals for an artifact only when the automatic workflow for the artifact for that user is not enabled.

To progress to the next State in its life cycle, the following artifacts: APIs, API Packs, Usage Plans, Usage Policies have to be sent for approval. These artifacts when sent for approval are listed in the Approvals screen until a Publisher user with an Admin or Approver role can approves or rejects them. The Approvals list displays all artifacts that are waiting for approval.

The Approvals list also contains Developer Sign-up forms, new Application registrations and Subscriptions that the developers create and apply from the Developer portal.

To learn more about Approval workflows, refer: Life cycle of Artifacts and Approval Workflows.

In this Section:

1. View details of an Artifact
2. Approve an Artifact
3. Reject an Artifact

Before you begin:

• The Approvals menu item is available only to admin and business-level users.
• The fields marked with asterisks are mandatory.

Common Tasks

Following are the common tasks identified in this section:

• Navigating to the Approval Requests screen

  To navigate to the Approval Requests screen:

  • In the main Navigation menu, click Approvals
  

  Fig. 3.343 Approval Requests menu

  The Approval Requests list screen displays.

  
  
  

  Fig. 3.344 Approval Requests list screen

3.16.1. View details of an Artifact

To view details of an artifact from the Approvals screen:

1. Navigate to the Approval Requests screen.

2. In the row that has the artifact for which you want to view details, click the plus icon . The row expands and collapses on click. The expanded view displays the details of the artifact.

   

   Fig. 3.345 Artifact details

3.16.2. Approve an Artifact

To approve an artifact:

1. Navigate to the Approval Requests screen.

2. In the row that contains the artifact that you want to approve, click Approve.

   

   Fig. 3.346 Approval

   A confirmation message displays.

   

   Fig. 3.347 Approval confirmation

   The artifact no longer displays in the Approvals list and progresses to the next state in its life cycle.

3.16.3. Reject an Artifact

To reject an artifact:

1. Navigate to the Approval Requests screen.

2. In the row that has the artifact that you want to reject, click Reject.

   

3. A confirmation message displays. Click Ok.

   

   Fig. 3.348 Confirmation

4. A Comments dialog box displays. In the Comments box, type your comments. You may like to give a reason for rejecting the artifact or provide suggestions for improvement.

   

   Fig. 3.349 Reject Comment

   The artifact no longer displays in the Approvals list and returns to its original state in its life cycle.

   Note

   An email notifying the rejection of the artifact is sent to the specified email recipients.

Next Steps

In the next section, you will learn about how to configure the DigitMarket™ API Manager Gateway.